Draft Policy

The Policy Committee of the Board invites comments by April 9, 2018 regarding the following proposed policies:

202 – Whistleblower Protection Memo and Draft Policy

210 – Smoking and Vaping Free Environment Memo and Draft Policy

220 – District Computer Network/Internet User Agreement Memo and Draft Policy

300 – Code of Conduct Memo and Draft Policy

546 – Conflict of Interest Memo and Draft Policy

721 – Pesticides/Herbicides Memo and Draft Policy

Comments may be forwarded via the following link:  Policy Comments


Policy Pro-Forma Form



The Board of School Trustees believes that one of its primary functions is to set policy in accordance with both local circumstances and provincial directions.

The Board’s objective in establishing policy is to provide direction and guidance in the operation of the School District and its schools. Policy will generally be broad enough to allow discretionary action, yet specific enough to provide clear direction to those responsible for implementing policy decisions of the Board.

The Board of School Trustees believes that input from stakeholder groups is a critical part of the policy development process and contributes to the successful implementation of most policies.


A main responsibility of the Board in its governance of education programs for students and district operations is the determination of policies which direct the management of the School District’s human, physical, and financial resources.

Through the Regulations to this policy the Board will employ a systematic process to develop and amend policy for the school district. Although the Board is ultimately responsible for policy development, consultation for development of policy shall, wherever practicable and appropriate, include staff; parent and other groups; students; and other interested individuals.

Policy will be reviewed periodically to ensure it remains current and relevant.

Upon adoption of new policy or amendments to policy by the Board, staff have the authority for immediate implementation.

The Board may choose to waive Policy with a two thirds majority vote of the Board.


1. Development of New Policy

1.1        Any individual, group, trustee or staff member may present suggestions for new Board Policy or revision of an existing Board Policy.

1.2        The suggested Policy or Policy revision shall be presented to the Board on the pro-forma form available at the Board office for that purpose.

1.3        The Board shall determine whether there is a need for the Policy or revision, and if the pro-forma is approved, the pro-forma shall be forwarded to the superintendent.

1.4        The superintendent shall develop a draft Policy for consideration by the Policy Committee.

1.5        After review and revision by the Policy Committee, the Draft Policy shall be field tested for four (4) weeks by providing copies to those groups or individuals directly affected by the Policy.

1.6        Feedback will be returned to the Superintendent who shall then draft a revised Policy if needed, and then present the revised draft and the feedback to the Policy Committee.

1.7        After further revision, if required, the Draft shall be circulated for four (4) weeks to all schools, work sites, employee groups, Parent Advisory Council, District Parent Advisory Council and                  any other individuals or groups as determined by the Policy Committee.

1.8        Feedback will be returned to the Superintendent who shall then present the feedback to the Policy Committee with recommendations for further revisions if required.

1.9        The Policy Committee shall then present the Draft Policy to the Board for approval.

2.  Revision of Policy

2.1        Policy revision shall follow the same procedures as in Policy development commencing at the step described in 1.7 above.

2.2        Policy revisions which are routine and are essentially book keeping in nature may be amended without field testing.

3. Regulations

3.1        It is the responsibility of district staff to write draft Regulations for Policy.

3.2        Draft Regulations will be presented to the Policy Committee which may revise, reject or forward the Draft to the Board with a recommendation for approval.

3.3        Regulations will normally be field tested according to Section 1 or 2 above.

3.4        The Board may elect to approve Regulations without field testing following notice of. motion at a previous Board meeting.