Clerical Manual

Accounting

• District Contacts
• Year End Accounting Procedures

SmartFind Express (SFE) 

• SFE Budget Codes Guide - Teachers & PVP  

District Accounting

• Forms 
• Accounts Payable - approval rules, forms, submitting invoices, EFTs, & BMO
• Journal Entry Procedure
• Regular Invoice Example 
• Receipt Invoice Example 
• Prepaid Invoice Example (for use at year end)
• DAA Report How To

School Trust Fund Accounting

• School Trust Account Handbook 
• Accounting Recommendations for School Trust Funds (updated Oct 17, 2019)
• eFunds User Guide
• Forms - schools may use the below forms for School Trust Funds, or create & use their own 
  • Payment Request Form
  • Accounting Request Form (journal entries & department transfers)
  • Cash Count Sheet
• Deposit Listing Instructions
• Department Transfer Instructions
• Journal Entry Instructions
• Year End Rollover - eFunds Reports to Save
• Electronic Payments - POS & Online:

  • eFunds - Recording Electronic Funds Received

  • POS Terminals, Online Payments, Purchase Orders, Multi-Receipts/Cheques

  • Electronic Payments Memo - Instructions & Reminders

  • Clover Terminal Quick Start Guide

Operations & Transportation

• Work Orders for Schools
• Extra Custodial Instructions
• Bus Trip Cost Estimate Tool
• Student Transportation Accounts
• Courier Procedure

Clerical Resources

• SD8 Visual Identity Guide