Clerical Manual

Accounting

• District Contacts
• Year End Accounting Procedures (District purchasing deadline: April 30)
  • School Inventory Form
• Summer Clerical Hours
• Vendors - invoice stamps & School Trust cheques
• Accounting Records Retention

TTOC Codes & Reports

• SFE Accounts List (budget codes) for TTOCs

• DAA Report How To

District Accounting

• Forms, Policies & Procedures
  • Forms 
  • Board Finance Policies & Procedures (Section 600)
• Revenues
  • Grant Revenues Procedure
• Invoices, Purchase Receipts & Forms
  • Accounts Payable Approval Rules & Forms
  • Regular Invoice Example 
  • Prepaid Invoice Example (for year end)
  • Receipt Invoice Example 
  • Meal Receipt Guidelines
  • Gift Cards Procedure
  • Hot Lunch Student Subsidy Example
• T4A Service Payments
  • T4A Guidelines
  • T4A Approved Vendor List 2022 (contact Finance Dept for password)
• BMO Credit Cards
  • BMO Procedure 
• Journal Entries
  • Journal Entry Procedure
• Budget Transfers
  • Budget Transfer Guidelines 

School Trust Fund Accounting

• Accounting Procedures
  • Accounting Requirements for School Trust Funds (Print me!)
  • School Trust Account Handbook 
  • Year End Rollover - eFunds Reports to Save
• Accounting Software
  • eFunds User Guide
• Bank Reconciliations
  • Bank Reconciliation Schedule
• Receipts
  • Revenue Categories
  • Recording Electronic Payments
  • Gift Card Donations - New!
  • POS Terminals, Online Payments, Purchase Orders, Multi-Receipts/Cheques
  • Clover Terminal Quick Start Guide
  • Cash Count Sheet
  • Petty Cash Reconcilation Form - New!
• Deposits
  • Deposit Listing Instructions
• Cheques
  • Payment Request Form
  • Student Fee Refunds Instructions
  • See "T4A Guidelines" in District Accounting above
• Journal Entries
  • Journal Entry Instructions
• Department Transfers
  • Department Transfer Instructions
  • Department Transfer Request Form
• School Trust Account Audits
  • School Trust Audit Procedures

Operations and Information Technology

• ServiceDesk-Instructions
• Extra Custodial Instructions - SFE Administrators
• Bus Trip Cost Estimate Tool
• Student Transportation Accounts
• Courier Procedure
• Website Procedure
• Photocopy Costs

Clerical Resources

• SD8 Visual Identity Guide