Student Registration Checklists

K-12 Enrollment Audit

Student Registration Checklist

Audit Checklists

Inclusive Education Checklist

Red Binder Checklist 

ELL Inclusive Education Checklist

ABED Checklist

Trades Checklists

Reciprocal Exchange Agreement

Exchange Agreement Form 18/19

Suggested K-12 Regular Enrolment Audit Binder

Verification of:
Student enrolment, student attendance, Indigenous Education supplemental claims, Grade 10-12 claims (including support blocks, career and dual-credit transition program courses) to ensure they have met Ministry guidelines, and that the FTEs claimed reflect the eligibility requirements for course-based funding as well as any other issues identified during the review.

  • student registration/student records
  • partnership agreements (if any)
  • international students
  • TRB staff verification
  • 1701
  • aboriginal education records
  • inclusive education records
  • copy of current course selection book
  • list of BAA, self-paced and partial credit courses
  • a list of credit assignments and the delivery models for Career Life options (what is expected in the school - what are the various credit assignments and how are these offered)
  • a copy of school's guidelines regarding conduct, supervision, evaluation and participation of students in school-supported work placements
  • a list of all cross-enrolled students
  • a list of all students in partnership-agreement career training or dual-credit transition programs (for example Train-in-Trades with the Industry Training Authority or any other post-secondary courses, corresponding receipts or cheques verifying that the school district, and not the student, paid each student's tutition fees, and verifications that all other requirments, including attendance as at September 30 are being met. 
  • a list of students in Work-in-Trades and documentation to verify WRK and attendance requirements are being met
  • a list of students in any other type of Career Programs
  • the name and contact information for the school's staff member responsible for career programs and other post-secondary dual credit transition programs
  • a copy of all the school's current partnership agreements w ith post-secondary institutions, industry associations, and private career training institutions providing career options such as trades/apprenticeship, vocational and technical, along with academic/university transfer studies and any other post-secondary dual credit transition programs. 
  • evidence that all teachers working at school hold a current BC Ministry of Education teaching certificate

Alternate Programs

  • evidence that student's have undergone an intake process which is consitent with the process established by the school
  • each student has an annual reviewed learning plan: an official IEP (for special needs designated students) or a current student learning plan created by the school that clearly defines a) objectives for the student b) what additional services are/will be provided, c) measurment of student progress, and d) any proposed transition plan
  • students have been provided with a planned exit approach for the Alternate School into either another educational programm, to graduation, to a post-secondary program, or into the workforce
  • students have or will be provided with the required additional services noted on the IEP or SLP - including verification of when the services will or were proviced and by whom
  • evidence for each student of an educational program which includes differentiated instruction, specialized program delivery and enhanced counselling services.
  • each student's program focuses on the educational, social and emotional issues that cannot be met in a transitional school program.
  • a copy of the 2019/20 school year course selection book
  • a list of your alternate education program services which supports the vulnerable and at-risk students to experience success
  • a list of your BAA, self-paced and partial credit courses
  • (if not already provided at the district level) a list of the credit assignments and the delivery models for Career Life options (what can we expect to see in the school – what are the various credit assignments and how are these offered)
  • (if applicable) a copy of the school’s guidelines regarding conduct, supervision, evaluation and participation of students in school-supported work placements
  • (if applicable) a list of all cross-enrolled students
  • (if applicable) a list of all students in partnership-agreement career training or dual-credit transition programs (for example TRAIN-In-Trades [TRN] with the Industry Training Authority or any other post-secondary courses), corresponding receipts or cheques verifying that the school district, and not the student, paid each student’s tuition fees, and verification that all other requirements, including attendance as at September 30 are being met.
  • (if applicable) a list of students in WORK-In-Trades (WRK) and documentation to verify WRK and attendance requirements are being met
  • (if applicable) a list of students in any other type of Career Programs
  • (if applicable) the name and contact information for the school’s staff member responsible for career programs and other post-secondary dual credit transition programs
  • (if applicable) a copy of all the school’s current partnership agreements with post-secondary institutions, industry associations, and private career training institutions providing career options such as trades/apprenticeship, vocational and technical, along with academic/university transfer studies and any other post-secondary dual credit transition programs